Glebe Meadow Westleton
Glebe Meadow Westleton

Timeline for the Scheme

This is what we hope will happen! 

December 2018  12 month option contract over the site signed with Church of England. This secures the site and fixes the price GMW will have to pay for the site when we have achieved full planning permission for the Scheme

January 2019 - submit our pre-app to the Planners

Febuary 2019 - receive a response from the Planners outlining all the issues we need to consider in our full planning application, and all the site surveys & appraisals we'll need to undertake to support that application

 March 2019   – concept design development in contact with council for follow up pre-app advice.

April/May/June  – commission and receive relevant surveys/reports required for detailed design/ planning application.

April  – initial public consultation on concept design & housing needs

May  – detailed design

June  – complete planning application when the surveys and appraisals have been received

July - submit full planning application

October  - planning application result (subject to decision being made in statutory timeframe)

November - funding confirmed for site purchase and development costs

December 2019 - exercise the option over the site 

Early 2020 - complete purchase of site, tender the building works with a view to build starting Spring 2020

Spring 2021 - site complete and ready to move into!


And this is what has actually happened! - 

December 2018 12 month Option Contract with the Chruch of England signed

January 2019 - pre-application submitted

February 2019 - site visit by planners - see below 

Pre-app site meeting notes: Wednesday 6th February 2019

Present: Sarah Quinlan (Glebe meadow CIC), Matthew Bell (Modece), Katherine Scott (SCDC case officer), Robert Scrimgeour (Design and Conservation Officer), Nick Newton (Tree and Landscape officer)



·       Positive view of opening up road frontage and removing as much of the hedge and trees younger trees in this area to promote connectivity of site and bring back the prominence and visual connection of the vicarage from the road.

·       Retain the nearest Yew tree near the south access - other yews further back can be removed if considered necessary

·       Retain mature Beech trees that line north access track.

·       London plane adjacent vicarage is important and there is a need for careful consideration to protecting its roots

·       Arboriculture report to be submitted alongside planning application



·       Views from public footpaths and listed building to west identified as key

·       Landscaping between village and proposal key - potentially open up and try to avoid a 'car-park' barrier.



·       Discussion about BUAB

·       Case officer to check and report back on reason for its change


Historic fabric

·       Historic setting of site noted - conservation area and surrounding listed buildings

·       Key impact of development will be on the church - development along the southern boundary to carefully consider setting of church - less sensitive to north

·       Noted that listed building to west  (the Grange) will have limited view of development in the landscape

·       Noted that footpaths to west will have view of development in context of conservation area


Location of development on site

·       A discussion around the location of development on the site - officers understood the intention of creating a  community on the site but wondered if it could be better linked to the rest of Westleton village

·       This approach would be aided by opening-up the road frontage and removing existing foliage

·       The issues surrounding developing  toward the front of the vicarage were discussed but it was agreed that this option should be explored once again  with the fact that a certain amount of tree removal will not cause concern.

·       Design and conservation officer promoted innovation suggesting that an innovative approach to layout and design may help the 'exception site' justification.


Density of development

·       Officers questioned 20 dwellings and the viability explanation was given - officers understood

·       The density of development did not seem to be a particular concern but officers did confirm they would like evidence of need and viability

·       Local needs survey and report to be submitted with planning application - including public consultations

·       Viability study (financial) to be submitted with application - this will be made public as required by the NPPF


Scale of Dwellings

·       Scale of dwelling generally accepted

·       Previous schemes with flats discussed and did not seems to cause concern


Style of building

·       Officers agreed that  traditional building form and scale but with contemporary style, materials and detailing  would be appropriate

·       The extremes of traditional or highly modern was seen to be less appropriate



·       Highways not present but general consensus was that access would have to be  from the centre of the plot's road frontage - this will be checked with highways when appropriate

·       Issues surrounding car and in particular bin lorry movements discussed and appreciated by officers.

·       Officers confirmed that they have not adopted SCC parking standards but SCC highways is a statutory consultee.

·       There is scope with reducing car parking spaces per dwelling by using the co-housing/ car share and minibus share argument - further discussions to be had with SCC


Public Parking

·       Only considered to be a positive (in planning terms) if there is an identified local need for parking - if not then the public parking will not add weight to the planning argument.


Buyer constraints

·       65+ was considered appropriate and helpful as a 'justified/identified need' (subject to needs survey) as a planning argument as an exception site

·       Housing scheme is Middleton mentioned by case officer

·       Local catchment area was considered less important in planning terms


Affordable housing

·       Case officer Exception site would normal require 2/3rds to be affordable

·       Any reduction of this would need viability evidence and an alternative justification of exception site


Vicarage as social hub / co-housing approach

·       Repurposing the vicarage was considered a positive

·       The road facing elevation was considered of key importance - as is the south elevation facing the church.

·       Comment that the vicarage can be brought into the centre of the scheme more -this will be re-explored during further design iterations.

·       Generally the co-housing approach was received very well


Timescales & advice to be expected from council

·       Report to be issued by case officer 'in the next two weeks'

·       Case officer confirmed they would provide a list of surveys/reports that would be required with a full application In addition to the relevant planning policies that should be addressed.

·       Case officer confirmed that dialog will be left open post issuing the report so that the we can continue to consult with them via email.



Glebe Meadow is a  Community Interest Company established to buy the former Vicarage  in the heart of Westleton and convert it into the social hub for a new development of 20 modern, age appropriate homes for locals aged at least 65.  



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© Sarah Quinlan